If you want to avoid problem 2 (paying for an O365 seat) you can follow THIS Microsoft Office365 article to setup an unauthenticated email connection relay. However this does consume one of your licenses. If you want to send email through Office365 from a device like your Ricoh copier, the most secure way to do it is by creating an Office365 account and giving it an email address. As of todays date, to my knowledge, there is no way to disable Okta for a single account connection to Office365. My client used Okta two factor authentication for Office365. Here are a few items I have run into over the years setting up Ricoh Scan to Email: PROBLEM 1: 2FA POTENTIAL PROBLEMS WITH RICOH SCAN TO EMAIL & OFFICE365
PASSWORD and enter the password you need for that email address to access Office365 This is likely an email address you have already setup in Office365.Set the SMTP AUTH USER NAME to an username you have already setup in Office365.Set the SMTP AUTH EMAIL ADDRESS to an address you have already setup in Office365.Ensure the EMAIL STORAGE IN SERVER is set to OFF.As you can see in the screen shot I have set mine to 10MB.if you don’t the users will need to enter a sender username and password each time they scan.This can be anything but is likely an email account you have already configured in Office365.Click EMAIL in the DEVICE SETTINGS section.
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